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Effective Time-Saving Techniques for Storage Management

How Software-Defined Storage helps reclaim precious time for IT teams
Effective Time-Saving Techniques for Storage Management

In the demanding world of IT, efficiency and simplicity are not just advantages – they are necessities. In the not-so-distant past, storage administration teams grappled with unwieldy hardware dependencies, siloed architectures, and laborious provisioning processes. Each new storage array brought with it a steep learning curve, requiring administrators to invest significant time and effort to master proprietary interfaces and intricacies. Routine manual administration tasks often became error-prone and time-intensive, leading to operational inefficiencies and even potential downtime.

Furthermore, the challenge of anticipating future storage requirements often led to overprovisioning, wasting valuable resources, and driving up costs. Infrastructure modernization initiatives became cumbersome, involving costly investments and extensive downtime for implementation. Traditional storage solutions locked organizations into rigid vendor-specific ecosystems, limiting choice and flexibility.

Effective Time-Saving Techniques for Storage Management

The Emergence of Software-Defined Storage (SDS)

Software-defined storage, a modern approach aimed at simplifying storage complexity, emerged as a transformative solution, decoupling the storage control plane from hardware and empowering administrators to control storage resources through a unified software interface. SDS abstracts storage resources into capacity pools, providing centralized management, automation, and intelligence. By offering a vendor-agnostic, hardware-agnostic layer, SDS delivers the freedom to utilize commodity hardware, significantly reducing capital expenses and facilitating rapid scalability.

1. Capacity Management & Workload Balancing

The diverse range of storage devices used in an IT environment often ends up creating storage silos. Each type of storage hardware comes with its own management interfaces and proprietary tools (data services) and this fragmentation leads to complexities in storage management, requiring more time and technical expertise.

Moreover, when one storage class is fully utilized while another has free capacity, it necessitates manual data migrations to leverage the unused capacity.

Pooling capacity from disparate hardware types into a single, logical storage resource eliminates storage silos. By having a consolidated interface and standardized data services, managing resources across different vendors becomes more streamlined, offering finer control.

Logical volumes (vDisks) can be seamlessly created from the pooled physical disks, equipped with appropriate data services, and allocated to hosts. This also allows the virtual vDisk to be expanded during operation using free capacity from another storage class.

(Time savings: Less time spent navigating multiple systems and interfaces, streamlined resource allocation makes operations faster and more efficient).

2. Data Migration

Data migration, especially during hardware refreshes or upgrades, becomes a daunting task. Compatibility variances between storage hardware can necessitate costly professional services and specialized skillsets. The process often incurs downtime and can be both costly and time-consuming.

SDS allows for transparent and non-disruptive migration between any device, regardless of model or vendor. Migration can be initiated at the click of a button, eliminating downtime. (Time savings: Minimized manual effort, reclaim your precious off-time hours (e.g., nights, weekends, PTOs)).

Additionally, SDS allows for resource reassignment on the fly, providing the flexibility to lift and shift between resources as needed.

3. Performance Optimization

Manually determining where to store data based on its use frequency – such as placing hot data on high-performance premium storage and less frequently accessed data on secondary tiers – is a complex task and requires constant monitoring and adjustments, adding to the operational overhead.

Automated tiering across different storage classes from various vendors helps to place data on the appropriate storage tier. This process is dynamic and ongoing, automatically adjusting as data temperatures change. This reduces the need for manual intervention, ensuring data is available at the right time in the right storage for application access. (Time savings: Automation reduces physical labor).

4. Business Continuance and Recovery

When relying on manual means to set up and manage redundant storage systems for HA, it becomes challenging to ensure that data remains synchronized across them. Without automation, this involves manual checks and periodic synchronization tasks, demanding meticulous oversight.

Disaster Recovery (DR) drills, which are crucial to ensure the readiness of the recovery plan, are another area where manual operations can be tedious.

SDS simplifies this process with automated replication, failover, and failback mechanisms, helping build resiliency for data and saving time for admins. Especially with automatic resynchronization after failback, admins can accelerate the time taken to get back to normal operation.

Additionally, SDS enables quicker setup, execution, and rollback of DR drills. IT teams can simulate disaster scenarios and validate recovery strategies with fewer manual steps, reducing the time and complexity traditionally associated with such drills. The best disaster is the one you never have to face.

(Time savings: Automation minimizes manual effort and accelerates recovery).

5. Data Protection

Resorting to manual data protection and backup procedures can disrupt regular operations, often extending RTO and RPO values (which dictate the acceptable data loss and recovery window in your BCDR plan).

SDS empowers organizations to instantly create point-in-time using snapshots and seamless backup integrations. This expedites the restoration process when facing data loss.

Additionally, with Continuous Data Protection (CDP) capability, SDS captures data modifications in near real-time. This detailed tracking enables restoring data to any recent point, acting as a comprehensive ‘undo’ mechanism against unwanted data alterations or corruption.

(Time savings: Quicker restoration through streamlined data protection methods with improved RPO and RTO outcomes).

6. Storage Analytics and Capacity Forecasting

Anticipating storage consumption and predicting future requirements using manual evaluations leads to reactionary measures when storage thresholds approach or breach their limits.

Predictive analytics with SDS help to avoid over-buying or capacity shortages. The insights provided across multi-vendor storage resources help to take precautionary action, averting potential problems that would cost time and effort to address. (Time savings: Proactive management avoids crisis situations).


Software-defined storage has undoubtedly revolutionized the way IT teams operate and optimize their data storage infrastructure. By unshackling storage control from hardware constraints and introducing automation, SDS enables massive time-savings while streamlining data services. As IT teams are unburdened from mundane manual tasks, they are empowered to focus on strategic initiatives that drive business growth and innovation.

Whether you are a IT/storage admin seeking solutions to streamline your operations or an IT leader exploring new means to increase your team’s productivity, contact DataCore to discover how our software-defined storage solutions can help your organization.

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